Department of Communications and Digital Technologies Registry Clerk Vacancy 2026

The Department of Communications and Digital Technologies invites applications from suitably qualified candidates for the permanent position of Registry Clerk based in Hatfield, Pretoria, Gauteng. The vacancy is advertised in the Department of Public Service and Administration (DPSA) Public Service Vacancy Circular 39 of 2026.

This position provides an opportunity for individuals seeking entry-level government employment opportunities in South Africa. Applicants must possess a National Senior Certificate (Grade 12) and previous work experience is not required. The successful candidate will provide registry administration and records management support within the department.

Quick Key Details

Minimum Requirements

Applicants must meet the following requirements:

• National Senior Certificate (Grade 12), NQF Level 4.
• Basic knowledge of registry administration.
• Knowledge of manual and electronic filing systems.
• Understanding of records and document management.
• Computer literacy.
• Good verbal and written communication skills.
• Good interpersonal skills.
• Flexibility and adaptability.
• Planning and organisational skills.
• Knowledge of archiving and record keeping.

Previous work experience is not required.

Duties and Responsibilities

The successful candidate will be responsible for providing effective and efficient registry administration and records management services within the department.

Key responsibilities include:

• Registering, stamping, sorting and distributing incoming and outgoing physical and electronic documents and mail.
• Opening new files and recording them in the Register of Files Opened.
• Closing files according to the registry procedure manual and approved file plan.
• Replacing worn-out file covers when necessary.
• Managing a SharePoint folder for Ministry documents.
• Completing control sheets.
• Identifying and reporting files due for disposal.
• Recording documents in the Register of Scanned Documents.
• Issuing and receiving physical and electronic files.
• Photocopying and scanning records when requested.
• Arranging and packing records according to transfer lists.
• Coordinating logistical arrangements for transferring archival records.
• Ensuring compliance with departmental registry procedures.

Required Documents

Applicants must submit the following documents:

1. A completed and signed new Z83 application form (2021 version).
2. A recently updated comprehensive Curriculum Vitae (CV).

Applicants must ensure that the Z83 application form is completed correctly, initialled, dated and signed where required.

Certified copies of qualifications and other supporting documents will only be requested from shortlisted candidates.

Useful Career27 Links

Applicants interested in additional employment and career development opportunities can explore the following categories:

• Entry Level Jobs
• Internships
• Learnerships

How to Apply

Interested applicants who meet the minimum requirements must submit their applications online using the application form provided below.

Apply Online for the Registry Clerk Vacancy

Reference Number: REGCLE
Post Number: 39/01

Application Instructions

1. Open the online application link.
2. Complete the required personal information.
3. Upload the completed and signed new Z83 application form.
4. Attach an updated comprehensive CV.
5. Review all information before submitting the application.

Applicants must ensure that their contact details are correct and that all required documents are attached.

Closing Date

16 November 2026

Applications received after the closing date will not be considered.

Enquiries

For enquiries regarding the vacancy, applicants may contact:

Mr M Cilo: 012 427 8514
Ms N Khosa: 012 427 8260
Ms N Sekele: 012 427 8599

Frequently Asked Questions

1. Can I apply for the Registry Clerk vacancy with Grade 12?

Yes. Applicants with a National Senior Certificate (Grade 12), NQF Level 4, meet the minimum educational requirement.

2. Is previous work experience required?

No. Previous work experience is not required.

3. Do I need a diploma or degree to apply?

No. The minimum educational requirement is Grade 12. A diploma or university degree is not compulsory.

4. Is the new Z83 application form compulsory?

Yes. Applicants must submit the prescribed Z83 application form together with an updated comprehensive CV.

5. Where can I download the new Z83 application form?

The official Z83 application form is available from the Department of Public Service and Administration.

6. Must I submit certified copies of my qualifications?

Certified copies of qualifications and other supporting documents will only be requested from shortlisted candidates.

7. How do I apply for the Registry Clerk vacancy?

Applications must be submitted through the online application form provided under the How to Apply section.

8. Is the Registry Clerk position permanent?

Yes. The position is advertised as a permanent government vacancy.

9. Where is the Registry Clerk position located?

The position is based in Hatfield, Pretoria, Gauteng.

10. What is the salary for the Registry Clerk position?

The advertised salary is R237,453 per annum at Salary Level 5.

11. What is the closing date?

The closing date is 16 November 2026.

12. How will I know whether my application was successful?

The department will contact shortlisted candidates using the contact details provided in their applications.

13. Will shortlisted candidates undergo assessments?

Shortlisted candidates may be required to complete practical assessments, integrity assessments and relevant personnel suitability checks.

Important Information for Applicants

• The department is an equal opportunity employer.
• Applications must include the prescribed Z83 application form and comprehensive CV.
• Applicants must provide accurate and complete information.
• Candidates with foreign qualifications may be required to provide a SAQA evaluation certificate.
• Shortlisted candidates may undergo assessments and verification checks.
• Applicants must declare actual or perceived conflicts of interest where required.
• The department reserves the right not to fill the advertised position.

Official Source

Department: Communications and Digital Technologies
Advertisement: DPSA Public Service Vacancy Circular 39 of 2026
Post: Registry Clerk
Post Number: 39/01
Reference Number: REGCLE
Closing Date: 16 November 2026
Advertisement Pages: 3–4

View the Official Department Vacancy Advertisement (PDF)