CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral & Petroleum Resources. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.
Fixed Term: Three-Year
Placement: Sandton, South Africa
Job purpose:
To provide routine administrative and office coordination support to the Office of the GCEO through the execution of defined administrative processes, record-keeping, scheduling and logistical support activities, ensuring efficient office operations, confidentiality of information, and compliance with organizational procedures.
Required minimum qualifications and experience:
- National Certificate (NQF 5) in Office Administration, Business Administration or equivalent is required.
- A minimum of 1-2 years as administrator or similar role is required
- National Diploma (NQF 6) in Office Administration, Business Administration or equivalent will serve as an added advantage.
Desired additional skills/ competencies:
- Basic knowledge of office administration and coordination procedures, including document and records management principles, organisational structure, and reporting lines
- Understanding of confidentiality and information-handling protocols
- Proficiency in standard office systems and tools, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Microsoft Project) and email/document management systems
- Excellent written, verbal, and professional communication skills
- Minute-taking, report formatting, and high attention to detail
- Strong organisational, time management, and scheduling abilities
- Ability to multi-task, work under pressure, and manage multiple priorities
- Initiative, problem-solving skills, and execution-focused approach
- Integrity, reliability, dependability, and conscientiousness
- Strong interpersonal skills, teamwork orientation, and service-focused mindset
- Flexibility and availability to work outside normal office hours when operationally required
- Approachable and adaptable to changing situations
Key performance indicators:
Administrative Office Support
- Prepare, format and file routine correspondence, documents and records.
- Capture and update administrative information accurately in approved systems.
- Maintain orderly electronic and physical filing systems in line with procedures.
- Follow established office processes and instructions for administrative tasks.
Scheduling & Logistics Coordination
- Coordinate calendars, meetings and appointments as instructed.
- Arrange travel, accommodation and logistics in line with approved processes.
- Prepare meeting packs, agendas and supporting documentation when required.
- Track scheduled activities and communicate changes timeously.
- Perform scheduling & logistics coordination for the CEO in the absence of the CEO’s Executive PA
Records & Document Management
- Classify, store and maintain records in accordance with records management guidelines.
- Ensure documents are correctly indexed, archived and retrievable.
- Maintain version control and update records as required.
- Support records audits and information requests.
Communication Support
- Receive, screen and route correspondence, calls and enquiries appropriately.
- Draft routine responses and acknowledgements as instructed.
- Escalate urgent or sensitive matters in line with office protocols.
- Liaise with internal stakeholders on administrative matters.
Confidentiality & Information Handling
- Handle sensitive documents and information in line with confidentiality and security protocols.
- Restrict access to confidential information to authorized parties only.
- Apply discretion when dealing with executive-level information and discussions.
- Comply with information management and data protection requirements.
Reporting and Audit Support
- Compile routine administrative reports and summaries as required.
- Maintain accurate administrative records and supporting documentation.
- Provide documentation and information to support audits and governance reviews.
- Follow up on administrative actions arising from reviews or audits.
Best Before: 07 March 2026
Note: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which include criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority, and the evaluation certificate is attached to the application on submission.
If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful. CEF SOC reserves the right not to fill this position. CEF SOC is an equal employment opportunity and affirmative action employer, and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan.
COMPLETE YOUR ONLINE APPLICATION HERE
