Let’s Write Africa’s Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

We are looking for a motivated and detail-oriented Human Capital (HC) Intern to join our team. This internship offers a unique opportunity to gain hands-on experience in various aspects of Human Capital, including recruitment, employee engagement, learning and development, and HR administration. The successful candidate will work closely with our HC team to support day-to-day operations and projects that contribute to the overall employee experience and business objectives.

The duties and responsibilities

Recruitment administration

• Manage the relevant Recruitment Inbox and collating/sorting all vacancies and applications
• Conduct ITC checks via MIE
• Maintain the recruitment applicant tracking systems for each vacancy
• Correspond appropriately regarding ad hoc applications and CV’s
• Process payments of placement invoices
• Coordinate interview scheduling

Skills Development administration

• Process training-related invoices and resolve queries.
• Handle logistical arrangements for training events and initiatives.
• Assist with the administration of the performance review process.
• Provide quality assistance for ad hoc projects.

Induction Admin and Support

• Send welcome emails to new joiners.
• Book developmental assessment sessions six weeks after start dates.
• Coordinate the Induction program, including sending invitations and preparing Induction packs.

Imfundo Trust Admin Support

• Send welcome letter and packs to new beneficiaries
• Provide co ordinating support at Imfundo events (invitations, logistics & gifting)
• Booking of quarterly student meetings (secure times with student & book venues)
• Booking of career fairs & school visits (including collateral)
• Order catering for Imfundo Board Meeting
• Booking of Imfundo Travel (incl. Trustees)
• Payment of invoices
• Capturing Data for Budget Reconciliation
• Annual Student Feedback survey
• Support with annual student selection
• Other Ad hoc requests

General

• Maintain and update the HC SharePoint site.
• Ensure all HC data is accurate and up to date.
• Perform general administrative tasks.
• Assist with ad hoc projects as required.

Requirements

• Strong interest in the Human Capital field and a passion for people.
• Excellent communication and interpersonal skills.
• Strong organizational and administrative skills with attention to detail.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work well in a team as well as independently.
• Proactive, eager to learn, and adaptable to a dynamic work environment.

What We Offer

• Hands-on experience in a professional Human Capital environment.
• Exposure to various HR functions and learning opportunities.
• Mentorship and guidance from experienced HR professionals.
• A collaborative and supportive work culture.

This role is responsible for performing general HR/Learning Administration, providing process and client support and is individually accountable for achieving results through own efforts.

Responsibilities

Administration

Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems. Tasks may include purchasing materials, entering budgetary information, and recording time and expenses.

Document Management

Create, organize, and maintain files containing the correspondence and records of a senior colleague.

Document Preparation

Prepare routine letters, memoranda, reports, and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software.

HR Data Management

Verify the accuracy and completeness of HR data provided, and enter the data into HR information systems, following defined procedures.

Record Keeping

Maintain accurate and timely records of actions and activities or case notes, in accordance with well-defined processes and requirements, so that information is accessible and auditable.

Insights and Reporting

Extract simple/automatic data in various forms (graphs, charts, etc.) to include in reports.

Operational Compliance

Develop working knowledge of the organization’s policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Personal Capability Building

Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

SkillsActive Listening, Applicant Tracking Systems (ATS), Computer Literacy, Database Administration, Data Compilation, Human Resources (HR), Human Resources Administration, Learning and Development (L&D), Network Administration, Numerical Aptitude, Office Administration, Office Systems

Competencies

• Collaborates

• Communicates Effectively

• Ensures Accountability

• Nimble Learning

• Organizational Savvy

• Plans and Aligns

• Self-Development

• Tech Savvy

Education

• Matriculation Certificate (Matric) (Required)

How to apply?

COMPLETE YOUR APPLICATION HERE

Due Date: 19 February 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

Old Mutual Limited is pro-vaccination and encourages its workforce to be fully vaccinated against Covid-19.

All prospective employees are required to disclose their vaccination status as part of the recruitment process.

Please refer to the Old Mutual’s Covid-19 vaccination policy for further detail. Kindly note that Old Mutual reserves the right to reinstate the requirement to vaccinate at any point if it is of the view that it is imperative to do so.

---