Working Hours: 40 hours per week
Contract Appointment: 2 Years
No. of Posts: x15 positions)
Job ID: 6242
Job Title: Internship
Organizational Unit: Registrar
Contract Type: Contract
Occupational Level: Unskilled
Placement:
- Bloemfontein Campus- Bloemfontein, FS ZA( Primary)
- Qwaqwa Campus- Qwaqwa, FS ZA
- South Campus- Bloemfontein, FS ZA
NB: Aspirants are kindly asked to specify in their operation letters whether they are applying for a position located in Bloemfontein, Qwaqwa or south Campus
The system allows an outside of eight attachments. To avoid upload issues, we recommend incorporating some or all documents into smaller lines before submitting.
Deficient operations will not be considered!
To insure your operation is complete, you must submit ALL documents listed under the essential conditions, as well as the ensuing standard attestation
- A detailed Curriculum Vitae
- A cover letter specifying whether you’re applying for a position located at Bloemfontein, Qwaqwa or South Campus
- Certify of all qualifications, or functionary evidence of qualifications attained ( If you hold foreign qualifications, please include SAQA delegation)
- A dupe of your identity document (South African ID or passport for foreign citizens).
Duties and Liabilities
- Help in data entry, attestation, and processing of pupil records across the fivesub-departments
- Give general support for colorful pupil academic services similar as registration and academic record conservation
- Support the communication operations of the department with scholars via dispatch, phone, or in person regarding executive queries
- Support the Enrolment Administration sub-department with the admissions process for all faculties
- Help in the operations related to pupil registration for new and returning scholars
- Help in maintaining admission- related records of scholars
- Help in maintaining accurate pupil academic records, reiterations, and instruments in the system
- Support the medication of academic progress reports and identify scholars eligible for qualification awards
- Help in the operation of the examination processes and help during examination ages
- Help in preparing for scale observances, including vindicating scale information
- Assisting in any scale- related conditioning as instructed
- Help with scheduling processes for class and examination calendars in PeopleSoft Campus results
- Give support for the collaboration of academic venue bookings and class data operation
- Insure adherence to programs, procedures, guidelines, and opinions to guarantee compliance
- Keep up to date with changes in protocols and processes to insure compliance
- Work nearly with applicable divisions to keep up to date with developments
- Keep up to date with public and institutional changes in protocols and processes and insure compliance in line with part specifications
- Corroborate the delicacy and absoluteness of documents submitted for processing
- Quality assurance of documents (reiterations etc.) and responses entered from the colorful services to insure the correctness thereof before subscribing off/ furnishing feedback to the panhandler
- Insure that the query is resolved and that the client/ stakeholder has entered feedback or update
- Support data confirmation and conciliation processes to identify and resolve disagreement in pupil records and reiterations (scholars and academic data)
- Examiner data entry and record- keeping practices to maintain data integrity and quality across all pupil administration conditioning
- Coordinate with applicable stakeholders to resolve data quality issues and insure proper attestation and reporting
- Share in quality assurance shops, meetings, and training sessions to advocate for quality norms and promote a culture of nonstop enhancement
- Share in training sessions and development openings offered within SAS to enhance knowledge and chops in academic administration
- Attend departmental and divisional meetings to gain sapience into the strategic functioning of the department.
Inherent requirements:
- A National Diploma/Advanced Certificate on NQF Level 6 in one of the relevant fields related to the duties set out above (Administration/Office Administration/Administrative Management/Public Management/Business Management/Business Administration/Communication/Public relations/Computer sciences/Computer Information systems/Data Management/Project Management).
Recommendations:
- Basic computer literacy (Microsoft 360 and related Microsoft software).
The following criteria apply to the selection of candidates:
- The applicant should not currently be participating in an existing learnership/internship programme
- The applicant should not have any previous formal work experience
- The applicant must be willing to sign an internship agreement with UFS.
Competencies
Required competencies:
- Results Orientated:
– The ability to cope with a frequently changing environment and to adapt to evolving situations.
– The ability to be reliable, responsible, dependable and to fulfil obligations.
- Strategic Thinking:
– The ability to deal with several activities at a time.
– The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- Business Acumen:
– The ability to adhere to rules and strictly follow work regulations.
– Proficient in using MS Office.
- Leading:
– The ability to maintain high levels of personal motivation, energy and enthusiasm.
– The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
– The ability to be self-assured and at ease with people in all types of social situations.
– The ability to make decisions through consultation, collaboration and working with close supervision.
Assumption of duties:
- As soon as possible
Due Date: 23 September 2025
Remuneration: R 9,100.50 per month.
Enquiries:
For enquiries, please feel free to contact: 051 401 2979 or
Email: JardineS@ufs.ac.za or Recruit@ufs.ac.za.
Additionally, kindly contact: 051 401 9813 / 9329_/ 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
COMPLETE YOUR ONLINE APPLICATION HERE
Kindly Take Note: operations may only be submitted online through the sanctioned UFS vacancy website, operations submitted through any other platform won’t be considered.
