Contract Appointment: 1 year
Job ID: 6248
Organizational Unit: University of the Free State
Contract Type: Contract
Occupational Level: Temporary
Placement: Bloemfontein campus- Bloemfontein, FS ZA( Primary)
Due Date: 05 October 2025
Duties and Liabilities
- Receive parcels and sort incoming correspondence
- Circulate central communication to GPS mecca staff
- Keep GPS mecca staff list up to date
- Type and modernize the GPS mecca staff administration( telephone list, birthday list)
- Train and keep records of GPS mecca caller’s log and office crucial operation
- Coordinate and insure that event always runs easily( incl. lunch times leave)
- Coordinate the venue booking of participated spaces in GPS mecca and Modlec meeting venues
- Unite with CTL/ Pupil Affairs executive support as and when needed
- Coordinate signing in/ eschewal of GPS mecca central keys
- Issue keys when requested for staff
- Welcome all callers to GPS mecca
- Direct callers to the applicable services or venues
- Subscribe in/ eschewal of all callers to GPS mecca
- Give first- line support to general GPS mecca enquiries from callers
- Talk to scholars and staff members to gain and give information
- Answer general telephone/ dispatch communication.
Essential Job Conditions
- A B-degree on NQF Level 7 in Office Management/Business Administration/Public Administration/Communications/Human Resources Management.
The following criteria apply to the selection of campaigners:
- The aspirant shouldn’t presently be sharing in an being learnership/ externship programme
- The aspirant shouldn’t have any former formal work experience
- The aspirant must be willing to subscribe an externship agreement with UFS.
Recommendations:
- Good organisational chops and the capability to manage events processes effectively and singly
- Proven computer chops, including but not limited to MS Outlook, Word, Excel and PowerPoint
- Capability to work effectively with others and have good interpersonal chops
- Capability to work well under pressure
- Excellent communication chops (written and verbal).
Capabilities
Crucial Capabilities Needed
Results acquainted
– The capability to be dependable, responsible, reliable and to fulfil scores.
– The capability to deal calmly and effectively with high stress situations.
Strategic Allowing
– The capability to deal with several conditioning at a time.
– The capability to concentrate on details, work towards perfection, and approach work in a neat and systematized manner.
Business Acumen
– The capability to cleave to rules and rigorously follow work regulations.
– Complete in using MS Office.
– Knowledge of Career Hub (Symplicity system)
– Knowledge and experience with SharePoint
– Knowledge and experience with MS Excel, MS Word for report jotting and Canava for donations.
Leading
– The capability to maintain high situations of particular provocation, energy and enthusiasm.
– The capability to be collaborative with others, display a good- natured station and encourage people to work together.
Structure Coalitions
– The capability to be tone- assured and at ease with people in all types of social situations.
– The capability to interact with others and establish particular connections with people.
Assumption of duties
- As soon as possible.
Due Date: 5 October 2025
Remuneration: R 9 100.50 per month.
Enquiries
For enquiries, please feel free to communicate: 0514012558 or dispatch SeitlhekoLP@ufs.ac.za or Recruit@ufs.ac.za. Also, kindly contact 0514019813/ 2979/ 9629 for backing. Kindly take note operations may only be submitted online through the sanctioned UFS vacancy website operations submitted through any other platform won’t be considered.
The system allows a maximum of eight attachments. To avoid upload issues, we recommend incorporating some or all documents into smaller lines before submitting.
Deficient operations will not be considered!
To insure your operation is complete, you must submit ALL documents listed under the essential conditions, as well as the ensuing standard attestation
- A detailed Curriculum Vitae.
- Copies of your qualifications, or functionary evidence of qualifications attained (If you hold foreign qualifications, please include SAQA delegation).
- A copy of your identity document (South African ID or passport for foreign citizens).
General
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and requital in achieving its equity targets in agreement with the Employment Equity Plan of the University and its Employment Equity pretensions and targets. Preference will be given to campaigners from the under- represented designated groups including campaigners with disabilities. Our Employment Equity Plan is available at EEA13- UFS EE Plan 1 March 2025_28 Feb 2026.pdf
The University processes particular information in line with its scores under the Protection of Personal Information Act ( POPIA) and any particular information handed to the University will be treated as non-public and reused in agreement with the rights handed to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider operations of campaigners who meet all the essential conditions of the position. Operations that are deficient won’t be considered. Communication will be limited to shortlisted campaigners only. Should you not be communicated within six weeks of the ending date for operations, you may assume that your operation was unprofitable.
